Privacy Policy for Gundog Event Tracker

Last Updated: January 23, 2026

Introduction

Gundog Event Tracker ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your information when you use our mobile application.

Information We Collect

1. Account Information

When you create an account, we collect:

• Email address - Used for authentication and account recovery
• Password - Stored securely using Firebase Authentication encryption
• Username - Your chosen display name within the app

2. Profile and Preferences

We collect information you provide to personalize your experience:

• Interested Subgroups - Breed categories you're interested in
• Assigned Clubs - Clubs you're associated with
• Theme Preference - Light, dark, or system theme setting
• Notification Preferences - Your notification settings including quiet hours and digest mode
• Onboarding Status - Whether you've completed initial setup

3. Activity Data

To provide event tracking functionality:

• Activity Interests - Events and activities you've marked as interested
• RSVP Status - Your responses to event invitations
• User Actions - Audit trail of your interactions with activities for administrative purposes

4. Device Information

To deliver push notifications and optimize app performance:

• FCM Token - Firebase Cloud Messaging identifier for sending notifications
• Device Platform - Whether you're using Android or iOS
• Token Update Timestamp - When your notification token was last refreshed

5. User Role Information

• Role Assignment - Your permission level (User, Contributor, Admin, or Developer)

How We Use Your Information

We use the collected information to:

• Authenticate your account and provide secure access
• Display relevant events and activities based on your interests and club memberships
• Send push notifications about events, updates, and activity changes
• Personalize your experience with theme preferences and custom settings
• Maintain audit trails for administrative oversight and troubleshooting
• Enable communication about events and activities within your clubs

Data Storage and Security

Cloud Storage

All data is stored securely using Google Firebase services:

• Firebase Authentication - Industry-standard encryption for passwords
• Cloud Firestore - Encrypted database storage (encryption at rest and in transit)
• Firebase Cloud Messaging - Secure notification delivery
• Firebase Storage - Encrypted file storage

Data Location

Your data is stored on Google Cloud Platform servers. Firebase automatically encrypts data at rest and in transit using industry-standard protocols.

Security Measures

• All network communications use HTTPS/TLS encryption
• Passwords are never stored in plain text
• Firebase Security Rules control data access
• Regular security updates and patches

Data Sharing

We DO NOT:

• Sell your personal information to third parties
• Share your data with advertisers
• Use analytics or tracking services beyond Firebase
• Share data with external parties except as described below

We MAY Share Data:

• With Firebase/Google Cloud - As our infrastructure provider for app functionality
• With Club Administrators - Limited information visible to admins of clubs you join
• When Required by Law - If legally required by court order or government authority
• With Your Consent - When you explicitly authorize sharing

Your Rights and Choices

You Have the Right To:

• Access Your Data - View all information we store about you
• Update Your Information - Modify your profile and preferences at any time
• Delete Your Account - Request permanent deletion of your account and data
• Opt-Out of Notifications - Disable push notifications in app settings or device settings
• Export Your Data - Request a copy of your data in a portable format

Managing Notifications

• In-App Settings - Configure notification preferences, quiet hours, and digest mode
• Device Settings - Disable all notifications through Android/iOS system settings
• Uninstall - Removing the app stops all data collection and notifications

Data Retention

• Active Accounts - Data retained while your account is active
• Deleted Accounts - Data permanently deleted within 30 days of account deletion request
• Audit Logs - May be retained longer for administrative purposes
• FCM Tokens - Automatically expire and refresh periodically

Children's Privacy

Gundog Event Tracker is not intended for users under 13 years of age. We do not knowingly collect information from children under 13. If we discover that a child under 13 has provided personal information, we will delete it immediately.

Third-Party Services

We use the following third-party services:

Firebase (Google LLC)

• Services Used: Authentication, Cloud Firestore, Cloud Messaging, Storage
• Purpose: App infrastructure and functionality
• Privacy Policy: https://firebase.google.com/support/privacy
• Data Processing: Google Cloud Platform with encryption at rest and in transit

No Analytics or Advertising

We do not use:

• Firebase Analytics
• Firebase Crashlytics
• Google Analytics
• Third-party advertising networks
• User tracking or profiling services

International Data Transfers

Your data may be transferred to and processed on servers located outside your country of residence. Firebase uses Google Cloud Platform's global infrastructure with appropriate safeguards and encryption to protect your data during transfers.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by:

• Posting the new Privacy Policy in the app
• Sending a push notification (if you have notifications enabled)
• Updating the "Last Updated" date at the top of this policy

Your continued use of the app after changes constitutes acceptance of the updated policy.

GDPR Compliance (European Users)

If you are in the European Economic Area (EEA), you have additional rights under GDPR:

Legal Basis for Processing

• Consent - You provide consent when creating an account
• Contract Performance - Processing necessary to provide the service
• Legitimate Interests - Improving and securing the app

Your GDPR Rights

• Right to Access - Obtain confirmation of data processing and access to your data
• Right to Rectification - Correct inaccurate or incomplete data
• Right to Erasure - Request deletion of your data ("right to be forgotten")
• Right to Restrict Processing - Limit how we use your data
• Right to Data Portability - Receive your data in a machine-readable format
• Right to Object - Object to processing based on legitimate interests
• Right to Withdraw Consent - Withdraw consent at any time without affecting prior processing
• Right to Lodge a Complaint - File a complaint with your national data protection authority

California Privacy Rights (CCPA)

If you are a California resident, you have rights under the California Consumer Privacy Act:

Your CCPA Rights

• Right to Know - What personal information we collect, use, and share
• Right to Delete - Request deletion of your personal information
• Right to Opt-Out - We do not sell personal information, so no opt-out is required
• Right to Non-Discrimination - Equal service regardless of privacy rights exercise

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your data:

Email: gundogeventtracker@gmail.com

Response Time: We aim to respond to all inquiries within 7 business days.

For data access, deletion, or export requests, please email us with "Privacy Request" in the subject line.

Data Controller Information

David Jennings

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